Human Resources Project Coordinator - - 7801

Name:

Human Resources Project Coordinator

Location: Irvine, CA

Job Posting Location - City, State:

Irvine, CA

Work Type:

Full-time

Department:

Human Resources

Description & Requirements

Come join our family at In-N-Out Burger!

The In-N-Out Burger Human Resources team has an excellent opportunity for an HR Project Coordinator based out of our Irvine, CA* office.

*This position is full-time, in-office only

General Responsibilities:

We are seeking a proactive and detail-oriented HR Project Coordinator to support internal HR initiatives and projects. This role is ideal for someone who is organized, communicative, and eager to work closely with cross-functional teams to help drive HR process improvements, system implementations, and compliance efforts. The HR Project Coordinator will help plan and manage projects, provide support to various teams, and ensure timely communication and documentation throughout the project lifecycle.

Key Responsibilities:

Coordinate and support internal HR projects, particularly smaller-scope initiatives or segments of larger projects under the guidance of a Project Manager.
Develop and maintain project execution documentation including timelines, task lists, and status reports.
Serve as the central point of contact for project stakeholders; manage project communications to ensure alignment and timely updates.
Understand project scope, timelines, resource requirements, and deliverables from the initial planning phase.
Collaborate with HR teams to support project progress and identify potential challenges or dependencies.
Organize and lead team meetings, manage progress updates, and support structured workflows to ensure timely task completion.
Anticipate and escalate project roadblocks, issues, or changes in scope to appropriate team members or leadership.
Use tools such as Asana, Jira, Teams, or email to track project status and maintain visibility across all stakeholders.
Assist in the creation of rollout materials and deliver clear, engaging presentations for HR team updates and training sessions.
Ensure all projects are aligned with HR policies, regulatory requirements, and organizational goals.
Maintain a strong understanding of HR operations, compliance, and best practices to ensure quality and consistency across initiatives.

Work Schedule + Benefits:

Full-time, Hourly/Salary, Non-Exempt/Exempt

Hourly Pay Range/ Pay Range: $26.50 - $29.25 per hour

The above represents the expected pay range for this job requisition. Ultimately, in determining your pay, we will consider your experience and other job-related factors.

Office Hours in Irvine, CA: Monday-Friday, 8:00 am-5:00 pm

Department needs may call for occasional evenings and weekends

Excellent Benefits, to include Medical, Dental, Vision, Life Insurance, FSA’s, 401(k)/Profit Sharing Plan, Adoption Assistance, Education Reimbursement, Supplemental Health Plans and Pet Insurance

Qualifications:

1+ years previous experience in HR coordination, project coordination, or a related role.
Familiarity with project management tools and communication platforms (e.g., Jira, Asana, Teams).
Strong organizational, time management, and communication skills.
Ability to work independently and collaboratively in a fast-paced environment.
Understanding of HR policies, compliance, and internal team dynamics.
Proficiency in Microsoft Office Suite and other documentation tools.

Work Location Details

In-N-Out Burger plans to bring its west coast headquarters team back together under one roof by the end of 2029. After maintaining two Southern California office locations for many years, the company will permanently close its Irvine office in 2029 and once again headquarter the company’s western territory solely in Baldwin Park, California, where the company was founded in 1948.

Newly hired Associates in Irvine will be eligible to participate in the group move to Tennessee with relocation assistance or work from our western headquarters in Baldwin Park, CA, upon its opening in 2029. We are sharing this information early so candidates can make informed decisions while considering a career with In-N-Out Burger

About In-N-Out Burger

In-N-Out Burger was founded in 1948 by Harry and Esther Snyder in Baldwin Park, California, and remains privately owned and operated. Under the direction of the Snyder family, the company has opened restaurants throughout California, Nevada, Arizona, Utah, Texas and Oregon, Colorado and Idaho. In-N-Out Burger’s menu has remained the same since 1948, and we have maintained a simple philosophy - serve only the highest quality product, prepare it in a clean and sparkling environment, and serve it in a warm and friendly manner. We have built a reputation for fresh, made-to-order food prepared and served by friendly, well-trained Associates.