All Star Coordinator (New Store openings) - - 7509

Name:

All Star Coordinator (New Store openings)

Location: 4199 Campus Drive, 9th Floor, Irvine, CA

Job Posting Location - City, State:

Irvine, CA

Job Posting Location - Street:

4199 Campus Drive, 9th Floor

Work Type:

Full-time

Department:

All Stars

Description & Requirements

Come join our family at In-N-Out Burger!

We have an excellent opportunity for a full-time All Star Coordinator in our All Star (New Stores) department in Irvine, CA. The All Star Coordinator will report to the Head of All Stars, and will primarily support the team of All Star associates with the coordinating of In-N-Out Burger’s New Store openings. Basic support of the All-Star Department and Head of All Stars is also required.

The All-Star department plans and executes all logistics for opening a new In-N-Out Burger restaurant. They coordinate travel for In-N-Out associates to various states and city locations, prepare supplies, coordinate deliveries, and provide other needs for the All-Star team and the New Store.

General Responsibilities - Administrative

• Provide high-level administrative support - such as heavy calendaring, creating PowerPoints, excel, invoices and reporting - to New Stores and the All-Star department

• Prepare Word, Excel, PowerPoint presentations, agendas, reports, special projects and other documents in support of the All Star team

• Assist with sending flyers/memos/calendar appointments/PowerPoints, etc. for New Stores, the department, and for the Head of All Stars

• Order office equipment and supplies for new store openings and package/wrap on pallets for new store openings

• Ensure inventory is prepared for new stores; assist with planned closures and fumigations

• Review and process Associate reimbursement requests

• Manage All Star related communications to both associates as well as restaurant operations

• Providing administrative support to Head of All Stars and the New Stores department

General Responsibilities – Travel/Travel Booking

• Arranges travel and accommodations for All Star team, including booking flights, hotels and rental cars

• Book travel transportation and accommodations for All Star associates

• Maintain regular communication with hotels as it pertains to arrival and departure of Associate occupants

• Review and process Associate per diem requests for accuracy and answer any related questions from In-N-Out Burger stores

• Process and manage hotel invoices for room charges and parking fees in Concur accounting system

Work Schedule + Benefits

• Full-time position, Hourly (non-exempt)

• Pay Range is: $30.38 - $34.00 per hour

The above represents the expected pay range for this job requisition. Ultimately, in determining your pay, we will consider your experience and other job-related factors.

• Office Hours in Irvine, CA: Monday-Friday, 8:00 am-5:00 pm

• Department needs will call for occasional evenings and weekends

• Travel time: It is anticipated that 10-15% of the work time will be spent in the field and will require overnight and weekend travel to other states where In-N-Out Burger operates

• Excellent Benefits, to include Medical, Dental, Vision, Life Insurance, FSA’s, 401(k)/Profit Sharing Plan, Adoption Assistance, Education Reimbursement, Supplemental Health Plans and Pet Insurance

Qualifications

• 2-3+ years work experience as an Administrative/Office Assistant, Executive Assistant, Travel Assistant, or similar role

• Advanced proficiency in Microsoft Office; Skilled with using MS products such as Outlook, Word, PowerPoint, Excel and OneNote

• Bachelor’s degree preferred

• Experience with Event Planning, or as a Travel Agent, is highly preferable – this role requires a lot of booking travel, hotels, hotel group bookings, organizing events, etc.

• Experience with corporate travel booking systems preferred (SWABIZ)

• Ability to travel to other states for New Store openings

• In-N-Out Burger restaurant experience (current or past), or All Stars experience highly preferred

• Experience working in restaurants preferred

• Excellent communication and time management skills; proven ability to meet deadlines

• Flexibility and strong organizational skills are essential

• Professional communication skills, including phone skills and excellent customer service

• Must be a quick learner, self-starter, able to work independently while contributing to the success of the team

ABOUT In-N-Out Burger

In-N-Out Burger was founded in 1948 by Harry and Esther Snyder in Baldwin Park, California, and remains privately owned and operated. Under the direction of the Snyder family, the company has opened restaurants throughout California, Nevada, Arizona, Utah, Texas, Oregon, Colorado and Idaho. In-N-Out Burger’s menu has remained the same since 1948, and we have maintained a simple philosophy – serve only the highest quality product, prepare it in a clean and sparkling environment, and serve it in a warm and friendly manner. We have built a reputation for fresh, made-to-order foods prepared and served by friendly, well trained Associates.

In-N-Out Burger offers a competitive salary and comprehensive benefit package. We are an Equal Opportunity Employer by choice. Should there be a need, In-N-Out Burger will provide a reasonable accommodation to complete the interview process upon request.