Administrative Assistant III - Maintenance - - 8377

Name:

Administrative Assistant III - Maintenance

Location: Baldwin Park, CA

Job Posting Location - City, State:

Baldwin Park, CA

Work Type:

Full-time

Department:

Maintenance

Description & Requirements

Come join the Maintenance family at In-N-Out Burger!

We have an excellent opportunity for a full-time Administrative Assistant III for the Maintenance department in the Baldwin Park, CA office. The Administrative Assistant III will provide administrative and clerical support to the Maintenance department. This Associate will report to the Director of Maintenance Services.

The Maintenance department is responsible for overseeing all Maintenance teams at In-N-Out Burger, to include Maintenance Technicians, Parts & Inventory, Vendor management, Automotive & Fleet, Landscaping, and Service Technicians.

General Responsibilities

• Manage all administrative, office, and clerical tasks for the Maintenance Director and leaders, as well as provide office admin support to the Maintenance department

• Responsible for maintaining the schedule and arranging meetings; heavy calendaring

• Manage travel and expense reports for leaders in the department

• Participate in meetings, taking detailed notes and ensuring action items are followed up

• Be proficient in Microsoft Outlook and Microsoft Office suite; Strong computer skills; Excellent analytical skills

• Schedule meetings, Handle emails, Create memos and communication for other departments

• Help plan office events and team building activities, such as arranging anniversary and birthday lunches, Associate events, send out invitations, etc.

• Prepare reports, arrange appointments, maintain and update filing systems

• Perform minor custodial tasks to maintain a clean and organized workspace, order breakroom supplies, manage office inventory; Order supplies for the office

• Excellent analytical skills

• Work with other administrative assistants in other departments to set up meetings

• Exhibit high level of confidentiality; Will work with private and confidential information

• Excellent communication and writing skills – will draft correspondence, prepare reports and presentations

Work Schedule + Benefits

• Full-time position, Hourly Non-exempt

• Pay Range is $33.29 - $38.29 per hour

The above represents the expected pay range for this job requisition. Ultimately, in determining your pay, we will consider your experience and other job-related factors.

• Office hours in Baldwin Park, CA: M-F, 7:00 am – 3:30 pm

• Excellent Benefits, to include Medical, Dental, Vision, Life Insurance, FSA’s, 401(k)/Profit Sharing Plan, Adoption Assistance, Education Reimbursement, Supplemental Health Plans and Pet Insurance

Qualifications for INO associates

• Minimum one (1) year tenure with In-N-Out Burger

• Minimum Level 3

• No Final, Verbal or Written Warnings in the last 12 months and must be in good standing with Management

• Minimum two (2) years of experience in an administrative support position; required

Additional Qualifications

• Handle administrative tasks and projects for the Director of Maintenance, including scheduling meetings, answering phones, handling requests, and managing correspondence.

• Coordinate department special events such as lunches, parties, and team outings.

• Organize meetings and events through event planning skills, handling logistics and follow-up activities.

• Manage expenses and receipts using Concur.

• Coordinate front desk activities, ensuring a welcoming environment for visitors and Associates.

• Assist with other Ad-hoc responsibilities.

• Strive to develop strong working relationships with many Associates throughout the company.

ABOUT In-N-Out Burger

In-N-Out Burger was founded in 1948 by Harry and Esther Snyder in Baldwin Park, California, and remains privately owned and operated. Under the direction of the Snyder family, the company has opened restaurants throughout California, Nevada, Arizona, Utah, Texas, Oregon, Colorado, Idaho, Washington, and Tennessee. In-N-Out Burger’s menu has remained the same since 1948, and we have maintained a simple philosophy – serve only the highest quality product, prepare it in a clean and sparkling environment, and serve it in a warm and friendly manner. We have built a reputation for fresh, made-to-order foods prepared and served by friendly, well trained Associates.

In-N-Out Burger offers a competitive salary and comprehensive benefit package. We are an Equal Opportunity Employer by choice. Should there be a need, In-N-Out Burger will provide a reasonable accommodation to complete the interview process upon request.