Administrative Assistant II - Legal Department - - 8345

Name:

Administrative Assistant II - Legal Department

Location: 4199 Campus Drive, 9th Floor, Irvine, CA

Job Posting Location - City, State:

Irvine, CA

Job Posting Location - Street:

4199 Campus Drive, 9th Floor

Work Type:

Full-time

Department:

Legal

Description & Requirements

Come join our family at In-N-Out Burger!

We have an excellent opportunity for a full-time Administrative Assistant II position on our Legal team in our Irvine, CA* office. This position will be responsible for supporting the administrative needs of the Legal department.

*This position is full-time, in-office only – Irvine, CA

General Responsibilities

Responsible for administrative tasks and projects for the Legal department, such as scheduling meetings, answering phones, handling requests, processing invoices, and managing correspondence
Coordinate and book travel for the team, such as reserving flights, hotels, and car rentals
Manage travel expenses and receipts, using travel and expense management software (i.e. Concur)
Coordinate daily tasks with the team to optimize workflow
Help manage department calendars, plan meetings, and execute the day-to-day administration
Familiarity with legal language and principles, filing procedures, litigation calendaring and processing, court pleadings and processes, and other related matters
Assist the Legal department with special projects and project activities, including simple tasks and larger project plans
Help with project management, such as creating and updating workflows, preparing and providing documentation to internal teams, and tracking information
Prepare meeting materials, including PowerPoint presentations and booklets in support of Legal team projects/initiatives
Coordinate department special events (i.e. lunches, parties, team outings)
Develop strong working relationships throughout the company, and with outside organizations and vendors, as an extension of the Legal team
Be part of a team-oriented department and assist in other areas as needed

Work Schedule + Benefits

Full-time, Hourly (Non-exempt)
Pay Range is $28.30-$32.00 per hour
The above represents the expected pay range for this job requisition. Ultimately, in determining your pay, we will consider your experience and other job-related factors.
Office Hours in Irvine: Monday-Friday, 8:00 am-5:00 pm
Department needs may call for occasional overtime
Excellent Benefits, to include Medical, Dental, Vision, Life Insurance, FSA’s, 401(k)/Profit Sharing Plan, Adoption Assistance, Education Reimbursement, Supplemental Health Plans and Pet Insurance

Qualifications

Bachelor's degree in Business Administration or related field, preferred
3-5 years’ experience in an administrative role, preferably in a Legal department or Law Office
Experience with expense management, such as Concur or QuickBooks, preferred
Excellent written and verbal communication skills; ability to interact professionally with all levels of management
Proven ability to manage multiple calendars
Experience with coordinating and booking travel
Strong time management and interpersonal skills
Meticulous attention to detail and ability to perform tasks with accuracy and efficiency
Proven history of providing outstanding customer service while proactively troubleshooting/problem solving
Proven ability to work on multiple projects simultaneously while remaining organized and efficient
Highly motivated self-starter
Ability to work autonomously and independently, yet be an integral part of an overall team environment
Demonstrated ability to be flexible and highly adaptable to constant change based on business objectives
Excellent knowledge of Microsoft office software, including Word, Excel, PowerPoint and Outlook
Strong moral compass: ability to operate with integrity and professionalism when handling sensitive and confidential information
Highly adaptable with excellent time-management and follow-through skills

Qualifications for INO associates

In-N-Out Burger Store or Support experience: 2+ years
Store Management or Store Trainer experience a plus
Excellent MS Office 365 knowledge - Must be computer and desktop PC savvy; Strong knowledge and use of Microsoft office suite programs
Excellent written and verbal communication skills; Strong writing organizational skills

Work Location Details

In-N-Out Burger plans to bring its west coast headquarters team back together under one roof by the end of 2029. After maintaining two Southern California office locations for many years, the company will permanently close its Irvine office in 2029 and once again headquarter the company’s western territory solely in Baldwin Park, California, where the company was founded in 1948.

Newly hired Associates in Irvine will be eligible to participate in the group move to Tennessee with relocation assistance or work from our western headquarters in Baldwin Park, CA, upon its opening in 2029. We are sharing this information early so candidates can make informed decisions while considering a career with In-N-Out Burger.

ABOUT In-N-Out Burger

In-N-Out Burger was founded in 1948 by Harry and Esther Snyder in Baldwin Park, California, and remains privately owned and operated. Under the direction of the Snyder family, the company has opened restaurants throughout California, Nevada, Arizona, Utah, Texas, Oregon, Colorado, Idaho, Washington, and Tennessee. In-N-Out Burger’s menu has remained the same since 1948. We have maintained a simple philosophy – serve only the highest quality product, prepare it in a clean and sparkling environment, and serve it in a warm and friendly manner. We have built a reputation for fresh, made-to-order foods prepared and served by friendly, well trained Associates.

In-N-Out Burger offers a competitive salary and comprehensive benefits package. We are an Equal Opportunity Employer by choice. Should there be a need, In-N-Out Burger will provide reasonable accommodation to complete the interview process upon request.