Name:
Sr. Benefits Administrator
Location: 4199 Campus Drive, 9th Floor, Irvine, CA
Job Posting Location - City, State:
Irvine, CA
Job Posting Location - Street:
4199 Campus Drive, 9th Floor
Work Type:
Full-time
Department:
Hr Benefits

Description & Requirements

We have an excellent opportunity for a full-time Sr. Benefits Administrator based in our Irvine, CA office. The Sr. Benefits Administrator will report to the Sr. Benefits Manager and be responsible for planning and administering the day-to-day operations of the company's benefits programs.

Responsibilities

Health, Welfare, and Retirement Programs 
  • Administers all employee benefit programs to include medical, dental, vision, life insurance, AD&D, STD, LTD, EAP, FSA, tuition reimbursement, 401(k) retirement plan, and other benefit offerings 
  • Oversees the web-based benefits enrollment system and onboarding platform with both internal partners and outside vendors to ensure the sites are accurate and up-to-date
  • Manages online enrollments to ensure timely contribution deductions for paychecks
  • Lead company-wide benefit plan/program research, analysis and projects. Collaborate with internal resources and cross-functional teams to implement changes or new programs, partnerships, or streamline administration processes.
  • Coordinates with benefits vendors for timely processing, billing, and payment of monthly invoices. Perform periodic audits as needed
  • Administers the FSA plan Non-Discrimination Test, corrections, and resolves all discrepancy issues each payroll cycle 
  • Answers employee questions regarding benefit plans for active, COBRA, or retirees in a timely manner 
  • Partners with Plan Administrators, carrier representatives, and Insurance Broker to resolve benefit issue.

  • Coordinate annual 401(k) and Voluntary STD plan audits and compliance requirements

Tuition Reimbursement 
  • Oversee the administration of the tuition reimbursement program and timely processing of payments.
  • Management of associate applications to ensure they align with program guidelines.
  • Troubleshoot electronic platform issues 
  • Monitors metrics, reporting, and internal communications of the program

Leaves of Absence 
  • Administers leave of absences according to state and federal guidelines
  • Communicates with employees and management in a timely manner
  • Partners with Human Resources Business Partner group on matters as needed 

Annual Open Enrollment 
  • Partners with Sr. Benefits Manager during the renewal process and provides support to ensure communication pieces and open enrollment kits are created and delivered to stores and corporate employees
  • Manages project calendar to ensure all steps are completed on time
  • Partners with Marketing Dept. and HR Communication Team for timely Open Enrollment communications
  • Works collectively with Benefits Team and IT Dept. during Open Enrollment to test web-based enrollment system 
  • Plans and manages the Annual Health Fairs 

Work Schedule + Benefits

  • Full-time, Exempt
  • Hours: Monday through Friday 8 am to 5 pm
  • In-office position
  • Minimal travel (less than 5%) is required between our corporate facilities (Irvine, CA, Baldwin Park, CA and Lathrop, CA) as well as to satellite offices in Nevada, Arizona, Texas, Utah, Oregon and Colorado on an as needed basis.  The frequency and extent of travel will vary depending on the volume and nature of positions in each facility
  • Excellent Benefits, to include Medical, Dental, Vision, Life Insurance, Profit Sharing Plan and 401(k) Plan

Qualifications
  • Bachelor's degree in Human Resources or Business Administration preferred. 
  • 7+ years of direct group benefits, leave, and 401(k) administration experience with multi-site, multi-state locations 
  • Experience in a fast-paced, high-volume environment 
  • Must have the ability to develop good working relationships with all levels of Associates, brokers, and insurance carriers 
  • Excellent communication skills, both written and oral, are required, along with the ability to effectively communicate plan designs, enrollment process, and government regulations to all levels of Associates 
  • Professional and confidential in all interactions 
  • Possess excellent customer service skills 
  • Must be able to handle a variety of tasks simultaneously, self-directed, and possess excellent time management and organizational skills 
  • Must be detailed oriented and able to create and manage project plans 
  • Ability to handle issues both strategically and tactically 
  • Must be flexible, able to reprioritize and respond to changing demands 
  • Must be proficient in Microsoft environment and possess a working knowledge of online benefits enrollment systems 

ABOUT In-N-Out Burger

In-N-Out Burger was founded in 1948 by Harry and Esther Snyder in Baldwin Park, California, and remains privately owned and operated. Under the direction of the Snyder family, the company has opened restaurants throughout California, Nevada, Arizona, Utah, Texas, Oregon, and Colorado. In-N-Out Burger’s menu has remained the same since 1948, and we have maintained a simple philosophy – serve only the highest quality product, prepare it in a clean and sparkling environment, and serve it in a warm and friendly manner. We have built a reputation for fresh, made-to-order foods prepared and served by friendly, well trained Associates.

In-N-Out Burger offers a competitive salary and comprehensive benefit package. We are an Equal Opportunity Employer by choice. Should there be a need, In-N-Out Burger will provide a reasonable accommodation to complete the interview process upon request.