Name:
Lead Event Planner - Charitable Events team
Location: 4199 Campus Drive, 9th Floor, Irvine, CA
Job Posting Location - City, State:
Irvine, CA
Job Posting Location - Street:
4199 Campus Drive, 9th Floor
Work Type:
Full-time
Department:
Travel & Events

Description & Requirements

Come join our family at In-N-Out Burger!  

We have an excellent opportunity for a full time Lead Event PlannerCharitable Events team based in our Irvine, CA* office. The Lead Event Planner, Charitable Events will report to the Events Manager.  This person will be in the Travel & Events department, and will help plan fundraising events for In-N-Out Burger’s two foundations: The In-N-Out Burger Foundation and Slave 2 Nothing Foundation.

*This position is full-time, in-office only.


General Responsibilities
  • Manage and lead event planners on the Charitable Events team
  • The Charitable Events team plans fundraising events such as: Golf tournaments, 5k events, Charity concerts, and other special fundraising events to raise awareness and funds for In-N-Out Burger’s two foundations: In-N-Out Burger Foundation and Slave 2 Nothing Foundation
  • Leadership and Supervisory skills – Will manage a team of direct reports who are Event Planners 
  • Coach, mentor and develop staff; responsible for performance management of direct reports
  • Lead team of event planners to meet the organization’s expectations; provide effective performance feedback
  • Will work closely with the Community Engagement department, which supports both Foundations 
  • Handle logistics of all fundraising events, to include contracts, rentals, food and beverage, décor, event flow and layout, etc.
  • Assist with on-going communication with operations personnel regarding event date, location, and other logistics 
  • Create and manage communications for event attendees
  • Proven negotiation skills and diplomacy with vendors to meet company objectives 
  • Work on a project from inception through completion
  • Create process improvements for event planning efficiencies 
  • Help with onsite and “day-of-event” activities and operations 
  • Assist and support the Travel & Events Department as necessary 

Work Schedule + Benefits
  • Full-time, Exempt 
  • Office hours in Irvine, CA: M-F, 8:00 am – 5:00 pm
  • Travel time: It is anticipated that 15-25% of the work time will be spent in the field and will require overnight and weekend travel
  • Schedule can change when there is an off-site event taking place that requires this individual to assist with the set-up and final arrangements
  • Department needs will call for occasional evenings and weekends; be able to work over an 8-hour work day to perform events 
  • Excellent Benefits, to include Medical, Dental, Vision, Life Insurance, Profit Sharing Plan and 401(k) Plan


Qualifications
  • Minimum 5-7 years of event planning experience in the Fundraising, Nonprofit, or Charity events space
  • Experience planning fundraising events, such as: Golf tournaments, Silent auctions, 5k runs, fundraising dinners and galas, charity concerts, etc.
  • ** Must have experience in planning: Charity Golf tournaments (mandatory)
  • 2-3+ years experience in a leadership or supervisory role, managing a team of direct reports
  • Team Management/Supervisor/Leadership experience – will manage a team of Event Planners; will be responsible for assigning work, managing employee performance, providing leadership support and development (required)
  • Bachelor’s degree in Event Planning, Communications, Philanthropy, Hospitality or Hotel management or relevant field is preferred
  • Experience planning large golf tournaments is required
  • Impressive portfolio of previously managed fundraising and nonprofit events 
  • Strong experience with vendor management, reviewing contracts, and managing rentals
  • Certificate in Meeting & Event Management preferred, but not required
  • Strong time management and interpersonal skills 
  • Exceptional on-site event operation skills 
  • Highly motivated self-starter and ability to work independently 
  • Ability to analyze situations and make decisions with minimal oversight 
  • Excellent written, verbal and phone communication skills; communication with all levels of management 
  • Ability to work autonomously/independently, yet be an integral part of an overall team environment 
  • Knowledge of Microsoft office software, including Word and Excel
  • Online registration, attendee registration, and project management systems experience a plus 

Physical Requirements:
  • Must be able to stand and walk for long periods of time during events
  • Must be able to lift up to 50 pounds at times
  • Must be able to work a variety of hours in order to accommodate events




ABOUT In-N-Out Burger

In-N-Out Burger was founded in 1948 by Harry and Esther Snyder in Baldwin Park, California, and remains privately owned and operated. Under the direction of the Snyder family, the company has opened restaurants throughout California, Nevada, Arizona, Utah, Texas, Oregon and Colorado. In-N-Out Burger’s menu has remained the same since 1948, and we have maintained a simple philosophy – serve only the highest quality product, prepare it in a clean and sparkling environment, and serve it in a warm and friendly manner. We have built a reputation for fresh, made-to-order foods prepared and served by friendly, well trained Associates.


ABOUT our FOUNDATIONS




In-N-Out Burger offers a competitive salary and comprehensive benefits package. We are an Equal Opportunity Employer by choice. Should there be a need, In-N-Out Burger will provide reasonable accommodation to complete the interview process upon request.