Name:
Executive Events Planner - Irvine, CA
Location: 4199 Campus Drive, 9th Floor, Irvine, CA
Job Posting Location - City, State:
Irvine, CA
Job Posting Location - Street:
4199 Campus Drive, 9th Floor
Work Type:
Full-time
Department:
Travel & Events

Description & Requirements

Come join our family at In-N-Out Burger!  

We have an excellent opportunity for a full time Executive Events Planner in our Travel & Events department in Irvine, CA*.  The Executive Events Planner will help provide concierge-level service in the planning and execution of travel and events for In-N-Out Burger’s leadership and executive team.  This person will report to the Executive Events Manager. 

*This position is full-time, in-office only

General Responsibilities
  • Manage travel arrangements for both personal and business travel for executives
  • Create concise travel itineraries for multiple VIP travelers; provide high level and high quality travel service 
  • Research and recommend national and international destinations, to include site selection, prices, passport and international travel requirements, tourism and customs, and activities
  • Develop and create trip presentations from research above
  • Generate trip ideas to produce memorable, once-in-a-lifetime trip experiences
  • Maintain Executive travel appointments by planning and scheduling meetings, events, and travel (domestic and international)
  • Maintain and update a busy calendar, including scheduling of business and personal appointments, special events, vacations, travel and other notable events; Extensive calendar management
  • Be able to book travel reservations including air, hotel and car rentals 
  • Execute personal requests such as dinner reservations, personal errands, and vacation planning
  • Respect the need for confidentiality and sensitivity of information
  • Provide consistent and ongoing concierge level support while traveling for events  
  • Manage onsite set up, inspect and prepare accommodations, ensure a seamless and memorable experience
  • Handle & Manage Multiple Expense Reports; Reconcile multiple credit card accounts and charges 
  • Administrative tracking, to include Logistics, Flight & Travel Logs, Digital Itineraries, Budgeting, Forecasting, and Reconciliation
  • Assist Executive Events Manager in miscellaneous projects as assigned

Work Schedule + Benefits
  • Full-time position, Exempt
  • Office Hours in Irvine, CA: Monday-Friday, 8:00 am-5:00 pm 
  • Nights, Weekends, and Holiday availability required
  • Travel: 30% travel, including overnight hotel stays, both domestic and international travel
  • Travel: 1-2 trips per year are longer durations.  1-2 weeks at a time travel domestic and internationally
  • On-call availability for travel changes and modifications 
  • Excellent Benefits, to include Medical, Dental, Vision, Life Insurance, Profit Sharing Plan and 401(k) Plan

Qualifications
  • Bachelor’s degree in event planning, hospitality, marketing or related field preferred
  • 5+ years experience as an Executive personal assistant, VIP travel planner, Concierge travel planner, or high level Corporate travel planning
  • 5+ years experience planning trips for high-end VIP, Executives, or Corporate clients
  • Extensive experience planning domestic and international trips for executive teams
  • International trip planning experience for corporate and large groups
  • Must be able to travel domestically and internationally, to include long, international duration trips for 1-2 weeks at a time
  • Software proficiency in: Microsoft Office Suite, especially with expertise in PowerPoint.  Proficiency with travel expense management software such as Tripit and Concur.  Proficiency with Sabre
  • Ability to run personal errands
  • Must be polished, professional and positive; able to work long hours and weekends when needed, and be available at all hours to accommodate last-minute or unforeseen travel changes/issues
  • Must be highly flexible in work style
  • Proven history of providing outstanding customer service while proactively troubleshooting/problem solving 
  • Can appropriately handle time-sensitive, confidential information
  • Excellent written and verbal communication skills; communication with all levels of management 
  • Must be able to work on multiple projects simultaneously while remaining organized, efficient and flexible 
  • Ability to work autonomously/independently yet be an integral part of an overall team environment 



ABOUT In-N-Out Burger

In-N-Out Burger was founded in 1948 by Harry and Esther Snyder in Baldwin Park, California, and remains privately owned and operated. Under the direction of the Snyder family, the company has opened restaurants throughout California, Nevada, Arizona, Utah, Texas, Oregon and Colorado. In-N-Out Burger’s menu has remained the same since 1948, and we have maintained a simple philosophy – serve only the highest quality product, prepare it in a clean and sparkling environment, and serve it in a warm and friendly manner. We have built a reputation for fresh, made-to-order foods prepared and served by friendly, well trained Associates.

In-N-Out Burger offers a competitive salary and comprehensive benefit package. We are an Equal Opportunity Employer by choice. Should there be a need, In-N-Out Burger will provide a reasonable accommodation to complete the interview process upon request.