Event Planner II – Special Events team
Location: Irvine, CA
Job Posting Location - City, State:
Irvine, CA
Work Type:

Description & Requirements

Come join our family at In-N-Out Burger!  

We have an excellent opportunity for a full time Event Planner II – Special Events team based in our Irvine, CA* office. The Event Planner II will work on the Special Events team will report to the Lead Event Planner.  This person is responsible for performing a wide variety of functions related to the implementation of special company events for In-N-Out Burger.  Ideally, this person would have hotel experience and have a strong knowledge of working with hotel ballrooms and venues. 

*This position is full-time, in-office only.

General Responsibilities
  • Work on the Special Events team, which plans large production, immersive, and extraordinary events for In-N-Out Burger 
  • The Special Events team will plan: INO milestone events, such as large Anniversary parties; large, immersive themed events; Holiday events; the Anniversary dinner; and Kickoff awards dinner
  • Work closely with hotel venues to plan events; process BEO; gather and organize hotel rooming lists
  • Plan sit-down awards dinners and shows in hotel ballrooms; strong knowledge of event planning in hotel spaces
  • Be an expert at Event Production, to include experience in event design, set design, venue selection, floor plans, and logistics
  • Elevate our events to the next level; Work with presenters, audio visual and tech crews, and event production teams to produce and deliver amazing, live experiences 
  • Manage the live, stage presentation of an event
  • Coordinate the full event production process - From Pre-production to set/space design and branding, coordinate AV and lighting, build a production schedule, to onsite event management and rehearsals 
  • Help with the fabrication of décor, such as creating large décor and scenic pieces
  • A/V experience with event lighting and graphics
  • Create a unique event experience that engages and uses technology and creativity to capture the audience
  • Experience in event design and venue transformation
  • Work with event production teams and vendors to produce and deliver an amazing experience at an event
  • Plan and execute all aspects of events, such as researching locations, negotiating contracts, selecting and coordinating vendors 
  • Help plan employee events and employee engagement events; Drive company culture; Focus on the employee experience 
  • Assist with on-going communication with operations personnel regarding event date, location, and other logistics 
  • Create and manage communications for event attendees
  • Help with onsite and “day-of-event” activities and operations 
  • Assist and support the Travel & Events Department as necessary 

Work Schedule + Benefits
  • Full-time, Exempt 
  • Pay Range is $73,600-$88,500
    The above represents the expected pay range for this job requisition. Ultimately, in determining your pay, we will consider your experience and other job-related factors.
  • Office Hours in Irvine, CA: Monday-Friday, 8:00 am-5:00 pm 
  • Department needs will call for occasional evenings and weekends
  • Travel time: It is anticipated that 20% of the work time will be spent in the field and at the venues where we are planning the event
  • Excellent Benefits, to include Medical, Dental, Vision, Life Insurance, FSA’s, 401(k)/Profit Sharing Plan, Adoption Assistance, Education Reimbursement, Supplemental Health Plans and Pet Insurance

  • Bachelor’s degree in hospitality or hotel management, marketing, business, public relations, or relevant field is preferred, but not required; Significant work experience can substitute for a degree
  • A minimum of 5+ years of experience in Event Production, with experience planning large scale immersive events 
  • A minimum of 5+ years of experience of planning events in hotels or with hotels; Strong understanding of how to partner with hotel venues, work with ballroom spaces, process Banquet Event Orders (BEOs); Organize hotel room blocks and lists
  • Experience with planning meetings/conferences/tradeshows in a hotel space or event rooms or ballrooms
  • A minimum of 5+ years of experience as a corporate event planner, or in corporate meeting production 
  • Ability to create immersive experiences
  • Ability to successfully manage production timelines
  • Strong understanding of all areas of event production, including a/v, lighting, staging, projection, etc. for live stage events 
  • Must be event tech and A/V savvy
  • Strong time management and interpersonal skills 
  • Exceptional on-site event operation skills 
  • Highly motivated self-starter and ability to work independently 
  • Ability to analyze situations and make decisions with minimal oversight 
  • Excellent written, verbal and phone communication skills; communication with all levels of management 
  • Ability to work autonomously/independently, yet be an integral part of an overall team environment 
  • Knowledge of Microsoft office software, including Word and Excel
  • Online registration, attendee registration, and project management systems experience a plus 

Physical Requirements:
  • Must be able to stand and walk for long periods of time during events
  • Must be able to lift up to 50 pounds at times
  • Must be able to work a variety of hours in order to accommodate events

ABOUT In-N-Out Burger

In-N-Out Burger was founded in 1948 by Harry and Esther Snyder in Baldwin Park, California, and remains privately owned and operated. Under the direction of the Snyder family, the company has opened restaurants throughout California, Nevada, Arizona, Utah, Texas, Oregon and Colorado. In-N-Out Burger’s menu has remained the same since 1948, and we have maintained a simple philosophy – serve only the highest quality product, prepare it in a clean and sparkling environment, and serve it in a warm and friendly manner. We have built a reputation for fresh, made-to-order foods prepared and served by friendly, well trained Associates.

In-N-Out Burger offers a competitive salary and comprehensive benefits package. We are an Equal Opportunity Employer by choice. Should there be a need, In-N-Out Burger will provide reasonable accommodation to complete the interview process upon request.