Event Administrative Coordinator – Incentive team
Location: 4199 Campus Drive, 9th Floor, Irvine, CA
Job Posting Location - City, State:
Irvine, CA
Job Posting Location - Street:
4199 Campus Drive, 9th Floor
Work Type:
Travel & Events

Description & Requirements

Come join our family at In-N-Out Burger!  

We have an excellent opportunity for a full time Event Administrative Coordinator (Incentive team) in our Travel & Events department in Irvine, CA*.  The Event Administrative Coordinator will report to the Incentive and Travel Manager, and will primarily support the Incentive Event Planners in the coordination of In-N-Out Burger’s Incentive trips.  Basic support of the Travel & Events Department is also required.    

*This position is full time, in-office only

General Responsibilities
  • Responsible for all administrative tasks to help support the Event Planners located on the Incentive travel team
  • The Incentive travel team plans large-scale incentive and reward trips for In-N-Out Burger associates; trip locations are both domestic and international
  • Provide phone, email, and clerical support for the Incentive event team; strong administrative skills
  • Responsible for invoice processing and collateral management for the team
  • Support the Event Planners in the coordination of In-N-Out Burger’s Incentive events
  • Some experience with planning travel trips on both a national and international level, whether personal or professional trips
  • Have an understanding of how to plan national and international destinations and means of travel, to include understanding passport needs, international travel requirements, tourism, and customs
  • Update and maintain Incentive event planner files; keep the Incentive team organized
  • Maintain an inventory of all supplies and materials needed for Incentive events; Aid in the maintenance of all event files
  • Strong written and oral communication skills are essential; this individual will be in contact with department heads, store managers and outside vendors
  • Schedule and plan meetings and appointments; Take meeting minutes
  • Other tasks as assigned by the Incentive and Travel Manager
  • Occasional travel, evening, and weekend work is required

Work Schedule + Benefits
  • Full-time position, Hourly (non-exempt)
  • Office Hours in Irvine, CA: Monday-Friday, 8:00 am-5:00 pm 
  • Schedule can change when there is an off-site event taking place that requires this individual to assist with the set-up and final arrangements
  • Department needs will call for occasional evenings and weekends; be able to work over an 8-hour work day to perform events 
  • Travel time: It is anticipated that 5-10% of the work time will be spent in the field and will require overnight and weekend travel
  • Excellent Benefits, to include Medical, Dental, Vision, Life Insurance, Profit Sharing Plan and 401(k) Plan

  • Bachelor’s degree in event planning, communications, hospitality, international studies, or relevant field is preferred, but not required
  • Minimum of one (1) year Administrative or Event Planning experience with hands-on experience in event coordination; Or,
  • Minimum of one (1) year experience as an Office Assistant, or in another relevant administrative role
  • Strong interest in an administrative or support role; this is a clerical support role
  • Strong knowledge of Microsoft Office software, primarily in Word, Excel, PowerPoint 
  • Passion and interest in domestic and international travel 
  • Personal travel experience will be considered an advantage
  • Strong time management and interpersonal skills 
  • Proven history of providing outstanding customer service while proactively troubleshooting/problem solving 
  • Proven ability to work on multiple projects simultaneously while remaining organized, efficient and flexible 
  • Highly motivated self-starter 
  • Excellent written and verbal communication skills; communication with all levels of management 
  • Ability to work autonomously/independently yet be an integral part of an overall team environment 

ABOUT In-N-Out Burger

In-N-Out Burger was founded in 1948 by Harry and Esther Snyder in Baldwin Park, California, and remains privately owned and operated. Under the direction of the Snyder family, the company has opened restaurants throughout California, Nevada, Arizona, Utah, Texas, Oregon and Colorado. In-N-Out Burger’s menu has remained the same since 1948, and we have maintained a simple philosophy – serve only the highest quality product, prepare it in a clean and sparkling environment, and serve it in a warm and friendly manner. We have built a reputation for fresh, made-to-order foods prepared and served by friendly, well trained Associates.

In-N-Out Burger offers a competitive salary and comprehensive benefit package. We are an Equal Opportunity Employer by choice. Should there be a need, In-N-Out Burger will provide a reasonable accommodation to complete the interview process upon request.