Name:
Administrative Assistant II (Family Office)
Location: 4199 Campus Drive, 9th Floor, Irvine, CA
Job Posting Location - City, State:
Irvine, CA
Job Posting Location - Street:
4199 Campus Drive, 9th Floor
Work Type:
Full-time
Department:
Family Office

Description & Requirements

Come join our family at In-N-Out Burger!  

The In-N-Out Burger Finance & Investments (Family Office) team has an excellent opportunity for a full-time Administrative Assistant II based in the Irvine, CA* office. This position will report to the Director of Family Office and will be responsible for supporting the administrative needs of the department, including direct support of the department Director.  

*This position is full-time, in-office only

General Responsibilities
  • Responsible for administrative tasks and projects for the Finance & Investments (Family Office) department, such as scheduling meetings, answering phones, handling requests, and managing correspondence
  • Coordinate and book travel for the team, such as reserving flights, hotels, and car rentals 
  • Manage travel expenses and receipts, using travel and expense management software (i.e. Concur)
  • Coordinate daily tasks with the team to optimize workflow
  • Help manage department calendars, plan meetings, and execute the day-to-day administration 
  • Assist the Director with special projects and project activities, including simple tasks and larger project plans 
  • Help with project management, such as creating and updating workflows, preparing and providing documentation to internal teams, and tracking information
  • Prepare meeting materials, including PowerPoint presentations and booklets for C-level and Executive meetings
  • Coordinate department special events (i.e. lunches, parties, team outings)
  • Develop strong working relationships throughout the company, and with outside organizations and vendors, as an extension of the Family Office team
  • Be part of a team-oriented department and assist in other areas as needed                                                                                                                                                                                    
Work Schedule + Benefits 
  • Full-time position, Non-Exempt 
  • Office Hours in Irvine, CA: Monday-Friday, 8:00 am-5:00 pm
  • Department needs may call for occasional overtime   
  • Excellent Benefits, to include Medical, Dental, Vision, Life Insurance, FSA’s, 401(k)/Profit Sharing Plan, Adoption Assistance, Education Reimbursement, Supplemental Health Plans and Pet Insurance
  • Pay Range is $25.80 - $28.50 per hour 
    The above represents the expected pay range for this job requisition. Ultimately, in determining your pay, we'll consider your experience and other job-related factors. 

Qualifications
  • 3-5 years’ experience in an administrative role, preferably in a Family Office or Finance department 
  • Experience working with and supporting high net worth individuals is a plus 
  • Excellent written and verbal communication skills; ability to interact professionally with all levels of management
  • General knowledge of or interest in finance, accounting, and investments is preferred; not required 
  • Proven ability to manage multiple calendars
  • Experience with coordinating and booking travel
  • Strong time management and interpersonal skills
  • Meticulous attention to detail and ability to perform tasks with accuracy and efficiency 
  • Proven history of providing outstanding customer service while proactively troubleshooting/problem solving
  • Proven ability to work on multiple projects simultaneously while remaining organized and efficient 
  • Highly motivated self-starter
  • Ability to work autonomously and independently, yet be an integral part of an overall team environment
  • Demonstrated ability to be flexible and highly adaptable to constant change based on business objectives
  • Excellent knowledge of Microsoft office software, including Word, Excel, PowerPoint and Outlook
  • Previous experience with Concur is a plus 
  • Strong moral compass: ability to operate with integrity and professionalism when handling sensitive and confidential information
  • Highly adaptable with excellent time-management and follow-through skills
  • For Store associates:
    • Minimum one (1) year tenure with In-N-Out Burger
    • Minimum Level 3
    • No Final Warnings in the last six (6) months and must be in good standing with Management


ABOUT In-N-Out Burger

In-N-Out Burger was founded in 1948 by Harry and Esther Snyder in Baldwin Park, California, and remains privately owned and operated. Under the direction of the Snyder family, the company has opened restaurants throughout California, Nevada, Arizona, Utah, Texas, Oregon and Colorado. In-N-Out Burger’s menu has remained the same since 1948, and we have maintained a simple philosophy – serve only the highest quality product, prepare it in a clean and sparkling environment, and serve it in a warm and friendly manner. We have built a reputation for fresh, made-to-order foods prepared and served by friendly, well trained Associates.

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