In-N-Out

Come join our family at In-N-Out Burger!  

The In-N-Out Burger Financial Planning and Business Analysis (FP&BA) team has an excellent opportunity for a full-time Administrative Assistant II based in the Irvine, CA* office. This position reports to the FP&BA department head and is responsible for supporting the administrative needs of the FP&BA department, with additional support for the Enterprise Risk Management team.

*This position is part-time (30 hours a week), in-office only and is eligible for regular benefits.

General Responsibilities

• ·         Manage administrative tasks, including scheduling meetings, maintaining team calendars, answering phones, handling requests, and managing correspondence.
• ·         Coordinate department special events such as lunches, parties, and team outings.
• ·         Assist with project management by tracking deliverables, prioritizing tasks, and maintaining documentation.
• ·         Support the Enterprise Risk Management team by managing the Certificate of Insurance system, including reviewing, entering data, and the issuance of insurance certificates.
• ·         Process accounts payable and receivable, submit expense reports through Concur, and manage document retention (scanning, filing, shredding).
• ·         Prepare regular reporting and PowerPoint presentations, including materials for C-level and Executive meetings.
• Assist in prioritizing and organizing workloads to ensure team goals and deadlines are met.

Work Schedule + Benefits 

• Full-time position, Non-Exempt 
• Pay Range is $28.00 - $31.00 an hour 
  The above represents the expected pay range for this job requisition. Ultimately, in determining your pay, we'll consider your experience and other job-related factors. 
• Office Hours in Irvine, CA: 30 hours/week between the hours of Monday-Friday, 8:00 am-5:00 pm
• Department needs may call for occasional overtime   
• Excellent Benefits, to include Medical, Dental, Vision, Life Insurance, FSA’s, 401(k)/Profit Sharing Plan, Adoption Assistance, Education Reimbursement, Supplemental Health Plans and Pet Insurance

Qualifications

• 2-5 years’ experience in an administrative role
• High School diploma or equivalent
• Exceptional organizational experience and time-management skills with the ability to prioritize deliverables
• Excellent written and verbal communication skills; ability to interact professionally with all levels of management
• General knowledge of, or interest in, finance/accounting and/or insurance is preferred; not required 
• Meticulous attention to detail and ability to perform tasks with accuracy and efficiency 
• Proven history of providing outstanding customer service while proactively troubleshooting/problem solving
• Proven ability to work on multiple projects simultaneously while remaining organized and efficient 
• Highly motivated self-starter
• Ability to work autonomously and independently, yet be an integral part of an overall team environment
• Demonstrated ability to be flexible and highly adaptable to constant change based on business objectives
• Excellent knowledge of Microsoft office software, including Excel, Outlook, PowerPoint, and Word.  Asana, Slack, and Microsoft Teams a plus
• Strong moral compass: ability to operate with integrity and professionalism when handling sensitive and confidential information
• Highly adaptable with excellent time-management and follow-through skills